This Privacy Policy explains how Green Med Ltd. ("Green Med", "we", "us", or "our") collects, uses, and protects your personal data when you visit our website or submit an enquiry through our contact form. We are committed to handling your data responsibly and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Green Med Ltd. is a company registered in England and Wales (Companies House No. 13350293). We are the data controller for the personal data processed under this policy.
- Company: Green Med Ltd.
- Registered in: England and Wales
- Company No.: 13350293
- Email: support@greenmedltduk.com
2. Data We Collect
When you submit an enquiry through our "Request a Proposal" form, we collect the following personal data:
- Full name
- Job title (optional)
- Organisation name
- Email address
- Phone number (optional)
- Country and city/region
- Project information — organisation type, timeline, budget range, services of interest, and a free-text project brief
We may also collect limited technical data automatically when you visit our website (see Section 8 – Cookies).
3. How We Use Your Data
We use your personal data for the following purposes:
- To review and respond to your proposal enquiry
- To assess your project requirements and prepare relevant proposals or consultations
- To communicate with you about your enquiry and any follow-up correspondence
- To maintain records of business interactions for internal administration
We will not use your data for automated decision-making or profiling, nor will we use it for unsolicited marketing without your explicit consent.
4. Legal Basis for Processing
Under UK GDPR Article 6, we rely on the following lawful bases:
- Consent (Art. 6(1)(a)): When you tick the consent checkbox on our form, you give us permission to process your data to respond to your enquiry. You may withdraw this consent at any time by contacting us at support@greenmedltduk.com.
- Legitimate interests (Art. 6(1)(f)): For internal record-keeping and business administration related to active enquiries.
5. Sharing Your Data
We do not sell, rent, or trade your personal data. We may share it only in the following limited circumstances:
- Service providers: Third-party tools we use to operate our website or manage communications (e.g. email platforms), who process data on our behalf under appropriate data processing agreements.
- Legal obligations: Where we are required to disclose data by law, regulation, or court order.
- Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor entity under the same protections.
6. Data Retention
We retain personal data submitted through our enquiry form for a maximum of 24 months from the date of submission, or for the duration of any ongoing business relationship — whichever is longer. After this period, your data is securely deleted.
If you withdraw your consent before this period ends and there is no other lawful basis to retain your data, we will delete it promptly upon receiving your request.
7. Your Rights
Under UK GDPR, you have the following rights regarding your personal data:
- Right of access — Request a copy of the data we hold about you.
- Right to rectification — Request correction of inaccurate or incomplete data.
- Right to erasure — Request deletion of your data ("right to be forgotten").
- Right to restrict processing — Request that we limit how we use your data.
- Right to data portability — Request your data in a structured, machine-readable format.
- Right to object — Object to processing based on legitimate interests.
- Right to withdraw consent — Withdraw consent at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at support@greenmedltduk.com. We will respond within one month of receiving your request.
8. Cookies
Our website may use essential cookies to ensure the site functions correctly. We do not currently use tracking, analytics, or advertising cookies.
Essential cookies do not require consent as they are strictly necessary for the website to operate. If we introduce non-essential cookies in the future, we will update this policy and display a cookie consent banner accordingly.
9. International Transfers
Green Med Ltd. operates globally and may work with service providers located outside the UK. Where your data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR — such as Standard Contractual Clauses (SCCs) or transfers to countries with an adequacy decision from the UK Government.
10. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. Access to personal data is restricted to authorised personnel only and on a need-to-know basis.
While we take all reasonable steps to secure your data, no transmission over the internet can be guaranteed to be completely secure.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The "Last updated" date at the top of this page will be revised accordingly. We encourage you to review this page periodically.
12. Contact Us
For any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact us:
- Email: support@greenmedltduk.com
- Company: Green Med Ltd., registered in England and Wales (No. 13350293)